Why It’s Good to Get Comfortable with Discomfort

At the moment, I am interviewing successful business development leaders as part of a new project.

Something that they all have in common is that they are comfortable with a level of daily uncertainty that would be very confronting to many others. In other words, being uncomfortable is actually comfortable for them. It’s when they get too comfortable that they start to worry!

Bill Gates once said “Success is a lousy teacher. It seduces smart people into thinking they can't lose.”

Successful business development leaders welcome discomfort because they understand this well.

They know that there is a delicate balance between trading off past achievements and experience, and presenting something that’s new, fresh and exciting. They get that customers are only really interested in their team’s 300 combined years of experience if it means that they are using them to do something interesting and valuable right now.

Achievements are great, but like trophies in a trophy cabinet, they eventually start to gather dust and cobwebs. For example, in my local area, there's a restaurant with a sign proudly proclaiming “Food Shop Hygiene Shop of the Year”. Under this, in huge letters, it also says “…2000”. The award was a great achievement — at the turn of the century. But as customer who might be thinking of eating there today, it’s more off-putting than enticing.

This thought might make you feel a little bit uncomfortable, but that’s actually a good thing.

The seeds of future success can come from many places — a chance meeting, a brilliant idea, or even just a deliberate decision to think differently. It is worth making yourself just a little bit more uncomfortable to find them.

Turn plotting into planning!

In today’s sales environment, it takes more than just plotting to achieve success. It takes planning.

Planning involves developing new things that we want to make public — that we want our market to know about — so that customers and prospects will see us as the obvious people to buy them from when it comes times to do so.

There’s a very good reason to do this, even though it feels counterintuitive when compared to the way we have traditionally been taught to sell.

Back in the handshake days, sales deals were conducted under a veil of secrecy. Plotting these deals was very deliberately a behind-the-scenes strategy. We didn’t want to leave a trace or let competitors know what we were doing.

In today’s procurement-led environment, when the value of government contracts and the winner of those contracts are published online, there is no veil of secrecy anymore.

Selling to procurement might look like it’s all about paperwork, but actually it’s all about positioning.

In her excellent new book Agile Selling, Jill Konrath says “Buyers have changed: fundamentally, drastically and for good. (They) self-educate, leaving the seller totally out of the loop. When they finally decide to engage, they’re often 60- 70% of the way through their buying process.”

According to Konrath, a seller’s success today depends on “knowing more… Providing value…and meeting (buyers) where they’re at.”

In my experience, something that is particularly appealing to customers is to see that suppliers have things going on that they are not just waiting to be funded, or paid, for.

This shows that you are interested in something other than just taking the customer’s money. It creates an energy and excitement around what you are doing. Even if what you’re building is not specifically for that customer — maybe it’s for yourself, or for another customer, or for another industry that you play in —it creates something tangible that you can talk about and that customers can see.

There is nothing more soul destroying than being in the business of serving customers, but having to wait to be chosen.

Planning creates positioning, and breaks you out of the waiting game. It also helps you to take some of your power back.

Essentially, planning is just a way of getting all of your business-winning ideas out of your head and figuring out how you're going to achieve them. So what are you planning?

Are you trading on ancient artefacts?

If you have 300 years of combined experience, that’s a heck of a lot of knowledge sitting in your organisation that the customer would love to take advantage of. The problem is, you can't show them how in just one sentence.

There are basically three things that we can trade on when we sell.

Products.These exist in the present. Products, including service-based products like programs, are what we have available right now that the customer can take immediate advantage of.

Precursors. Precursors exist in raw form in the present, but have a huge impact on the future. In chemistry, a precursor is a compound that creates a chemical reaction and produces another (often more valuable) compound.  In business,  precursors are the things that we're working on right now — the innovations, the pilot programs, the new initiatives that we're bringing to the customer that will ultimately result in goodwill, good relationships and good outcomes for us and for them.

Artefacts. Artefacts belong very firmly in the past. An artefact is an object of cultural or historical interest. In business, artefacts are the projects we’ve done, the contracts we’ve delivered, the systems and processes we built years ago. And our 300 years of combined experience.

When you’re bidding for a long-term contract of three years or more, the most valuable things you can trade on are your products and precursors.  Precursors are particularly valuable, because they are the inputs to future products; the essential compounds that help you create what you will deliver in the future. And most of us don’t have nearly enough of them.

Make no mistake, when you are pitching for a long term contract, you are not just selling what you have today. You are selling what you will have in three years’ time, or even further into the future.

A Contract Isn't a Gift for Life!

Winning a contract is really just a licence to keep doing good work. Even when there is an option for the buyer to renew the contract, it’s dangerous to assume that the renewal will happen automatically.  Think of your contract end date as more of a “use-by” date — a hard deadline by which you need to have a compelling strategy win the customer all over again.

As consumers, most of us have contracts that we would rather not put too much effort into.  These often roll over automatically, or are renewed with very little effort on our part. I once went three months before I realised that my phone was out of plan, and therefore the handset was fully paid for. I had to call Optus to get my rate reduced and my money back. Likewise, when insurance is up for renewal, we are often happy enough just to pay the invoice, rather than researching other options.

The businesses we buy from set it up that way, and good for them – they are the ones who are really in charge.

But when you are the supplier, selling to procurement, the situation is very different. The buyer sets the contract and the terms. Even when there is an option to renew, it’s their option, not yours.

Because of the way we see contracts operating in our personal lives, we sometimes tend to assume that “renewal” means “rollover”, but this is a mistake.

Consider for a moment how you think about use-by dates on food. Do you throw out food that is past its use-by? Is the use-by date a hard deadline for you, or more of a flexible one? I was once given a gigantic Toblerone, which I was hugely excited about, at least until I bit into it. The chocolate was crumbly and awful, and it turned out that it was 18 months past its use-by.

No one really wants to test their intestinal fortitude with food that old. In effect, though, this might be what we are asking our customers to do when we treat the renewal of a contract as a given, rather than as a genuine opportunity to win their business again.

Rather than a “rollover”, a more useful way of thinking about your contract end date is that it’s an opportunity for renovation, redevelopment, and reinvigoration. Competing successfully as an incumbent means working on projects that will create customer value, and this project work needs to start well before the contract use-by date.

Take More Risks and Create a Stronger Competitive Advantage

By definition, competitive advantage doesn’t mean doing exactly what everybody else is doing. But it does mean taking risks and moving away from what we know — something that is neither comfortable nor easy to do.

Have you ever seen movies where the hero swings across an impossible impasse, runs up the side of a building, or does a backflip off a dumpster? Then you’ve witnessed parkour, where adventurous types get from A to B using only their bodies and their surroundings to propel themselves. To avoid injury, parkour practitioners must look at their environment in ways that most of us can’t even imagine.

When it comes to the competitive landscape, I reckon we could learn a lot from this idea. We tend to see our market as a familiar track we have run around many times before, rather than as an exciting playground full of new things to try.

For example, in Australia, professional football is big money, and all AFL clubs are looking for an edge to win a premiership flag.

In April, The Age ran a story about Peta Searle, who gave away her job as a high school PE teacher 7 years ago to become a full-time football coach. Searle worked as assistant coach in the VFL (the amateur league), where she built the competition’s best defence back line at Port Melbourne. Port won a premiership in 2011 and came runner-up in 2012. Unfortunately, Searle was paid only $5,000 a year in the role, and needed a job with the AFL to make a decent living. Despite her outstanding track record, she couldn’t get one, and had to give away her football dream.

From a purely commercial standpoint, this is crazy. Searle is a proven performer. If she had been a bloke, her results would have started a bidding war.

Fortunately, Peta Searle’s story has a happy ending. This month, St Kilda recruited her as the AFL’s first female development coach. I’m guessing that St Kilda will have one of the best backlines in the competition before too long, and with it a sustainable competitive advantage.

If you’re pitching for a multimillion dollar contract, you will be in a competition of equals who can probably do the job just as well as you can. Often, it’s the very small things that will tip the buyer over the edge to choose a winner. What will yours be?

Point of View Comes Before Point of Difference — A Tale of Two Big Winners

There’s a lot of talk about unique selling propositions, but clients often see far less difference between suppliers than we think they do. It takes work and commitment to identify your point of view about a new business opportunity, build an offering and a strategy around it, and be rewarded for it. Last week, two of my clients were announced as big winners in the Department of Health’s sector reforms of mental health and alcohol & drug treatment in Victoria. One, a consortium headed by UnitingCare ReGen and Odyssey House, grew their business in all the metropolitan Melbourne regions that they pitched for.

The second, the Australian Community Support Organisation (ACSO) won intake and assessment services across both drug treatment and mental health services in regional areas of Victoria, a significant chunk of new business that adds 30% to their annual operating budget and means they can employ more than 50 extra staff. Both had been setting the ground work and scaffolding that led to these wins for a long time. I worked with Odyssey and ReGen for six months before the RFT came out, and have now been working with ACSO’s business development team for almost a year. All are great people who do great work that helps a lot of people take back control of their lives, and I am beyond thrilled for them. (Congratulations guys!!).

In The Challenger Sale: Taking Control of the Customer Conversation, Matthew Dixon and Brent Adamson set out a solid base of research proving that clients value suppliers who challenge the way they think about how they operate and compete. “Customers appreciate it if you can confirm what they already know to be true”, Dixon and Adamson say, “….but there is vastly greater value in insight that changes or builds on what they know in ways they couldn’t have discovered on their own.”

When the client has bought a service before, every formal tender is a red flag for change. It doesn’t matter whether the Request for Tender explicitly spells out an agenda for change (as the Department of Health’s did) or not.

“Improvement in the status quo” is the underlying expectation that sits behind every Call for Submission, Request for Tender, or grant proposal request you will ever see. It’s a warning for incumbents to up their game, and an opportunity for challengers to come up with something new and exciting for the customer to buy.

Manage Your Commitments, Master Your Success!

Although we all want to win new business, in truth, we are often valuing something very different when it comes to the way we are spending our time.  Woody Allen famously said that 80% of success is just showing up.  What he really meant was that 80% of success is doing the work, and then “showing up” well prepared, in the right place and ready to pitch to the right people.

“People used to always say to me that they wanted to write a play, they wanted to write a movie, they wanted to write a novel, and the couple of people that did it were 80 percent of the way to having something happen,” Allen has said. “All the others struck out without ever getting that (far). They couldn’t do it, that’s why they don’t accomplish a thing, they don’t DO the thing. Once you do it, you are more than half way towards something good happening.”

He’s right — success starts with commitment and intention.

Something I have noticed in my Persuasive Tender and Proposal Writing Master Class— through which I’ve trained several hundred people — is that the students who are highly committed, keep promises to themselves, and do the work get huge value from the program. Students who lack commitment, or become distracted, don’t end up achieving as much as they could have. Their success has little to do with how smart they are, or what they have to offer. It’s all about how they show up.

Likewise, if you have a growth agenda, and are pursuing new business through formal bids and tenders, don’t get distracted by other things while you’re waiting for the RFT. Successful pursuits are the result of intentional positioning, and being clear about your personal commitment to the outcome.  To start with, ask yourself these questions:

• What will it mean for my business if we win, or do not win?
• What do I personally stand to gain from this?
• Have I really committed to this outcome?
• Do I know what it will take, and do I have a clear plan to get there?
• Is there space in my life and calendar?
• Do I have mentors around me who can accelerate my success and keep me accountable?
• Do I have supporters who can help me get the work done? 

Busy Is The Enemy Of Successful!

Imagine that you are speaking at a conference in 90 days. There will be a thousand people at that conference, and ten of them have the power to put you straight into your dream job. What will you do? Most likely, your subconscious will go into overdrive and you will obsess night and day about your presentation. (And freak out — a little or a lot.)

These days, it’s impossible to have a conversation with anybody in business without them mentioning at least once how busy they are. “Busy” might feel like a source of pride, a marker of how much we are doing. But busy is also an excuse. It's a conversation blocker. And often, it’s a barrier to achieving what is most important to us.

Last week, I suggested that without realising it, many of us are playing a finite game — an endgame —with our most important contracts and customers. This article was inspired by the fabulous Dr Jason Fox, an expert in motivational practice, and his new book Game Changers.

This week, I had the great pleasure of hearing Jason speak. One of the key points I took away from Jason’s presentation is that overcommitment is the noblest excuse for failure. It's an alibi that excuses us from poor performance.

In her book Mindset - How You Can Fulfil Your Potential, psychologist Carol Dweck also notes that “it’s one thing for a four-year-old to pass up a puzzle. It’s another to pass up an opportunity important to your future.” But often, by being overcommitted, that's exactly what we are doing.

No one will argue that bids take a heap of time and effort. You’ve just finish one and the next one rears its head. It’s tough to pursue new business while you’re running the business. And it can be hard to know what to do proactively, when it feels like it’s all about waiting for the RFT.

When we are speaking on a stage, we are acutely aware that all eyes are on us, but in fact bids are no different. Just because a lot of competitors are at that event does not make it any less about you. When the prospect’s rating your proposal, you are the only person they are looking at.

Great presentations happen when passion meets preparation. This is your time to shine.  So don’t wait! Start planning now. Proposals that emerge as the clear winner are really just the bid leader’s grand passion brought to life. Let me help you find yours.

Are You Playing a Finite Game with Your Most Important Contracts and Customers?

Retaining business is a game of strength and stamina, but it often doesn’t feel that way. The milestones imposed by the procurement cycle put invisible limitations on the way that we approach the job of selling, particularly to existing customers. In his new book Game Changers, Dr Jason Fox —an expert in motivation and game design for meaningful work— says there are two types of games we can play; finite games or infinite games.

Finite games are played for the purposes of winning, while infinite games have no fixed outcome — only the sense of progress.

I reckon this is a neat way of describing how we view the game of pursuing and retaining business.

Most new business pursuits are treated like finite games. We win, or we lose, and we move on. Wins are inherently motivating, while losses have the opposite effect. There is actually a third outcome that some find even more demotivating than a loss; no outcome, despite a lot of effort. I can remember two such situations. Years ago, I worked with a large professional services firm on a bid for a multinational client. At what was supposed to be a celebration dinner for the bid’s lodgement, the lead partner told us that the bid had been pulled due to competitive concerns from an international office. Two dozen faces around the table dropped like stones. On another occasion, I was working on bid with a team from the UK when my father-in-law died. Due to the deadlines, I was the only person in the family who couldn’t take time off to support my partner or help with funeral preparations. Months later, we heard that funding for the program we were bidding for had been cancelled due to a policy change. In both cases, thousands of hours of work went down the drain.

Thinking of new business pursuits as a finite game is okay up to the point where the contract is won, but what happens next? Nurturing and building relationships with an existing client is an infinite game – a game of patience, possibility and progress. But because the procurement process introduces artificial milestones — because we know we have to re-bid for the contract every three years — this makes it feel like a finite game. As a result, we spend too much time using the existence of the Request for Tender as an excuse to procrastinate, instead of making progress. This is a losing game for us and for the customer.

If the contract signing is the whistle signalling the first bounce at a football game, the first RFT is just the first quarter siren. Even when competition is tough, and change is endemic, there’s no reason your relationship with the customer can’t extend for all four quarters — more than a decade — and for years and years after that. The game of serving a customer needs to start the day the new contract is won, and it is a game that doesn’t need to end unless you want it to.

Is There a Gender Difference In The Way We Pitch for Business?

There is no question that men and women can both be very successful in sales and business development roles. However, the way that they go about it can be very different. In general, men seem comfortable with taking more risks, while women seem comfortable doing more work. 

In fact, both risk-taking and hard work are equally important to getting a result with an important bid or proposal.

• Taking risks is important, because pitching for business is very competitive and we need to find a way of coming out on top. Clear winners take risks without fear of loss, and are prepared to stand out and be different.

• Doing the work is also important, because we need to build innovation, best practice, and continual improvement so we have something to sell. Hard workers deliver on these promises, and are very good at driving bids and putting proposals together.

One way to support both these factors is to aim for gender balance in your bid team. If your team is full of guys, you might find a bias towards taking risks and generating ideas, but the actual work and follow-up might be lacking. If you have a team with many women, you might have a lot of willing workers, but they might need some encouragement to take more risks and overcome any perceived fear of failure.

It’s also a good idea look at your own preferences and make sure that you put people around you — of both genders — who can do the things that you find a challenge. If you're a risk taker and big picture person, you need detail people around you. If you are great at getting things done, and good at the detail, you might need help with the bigger picture, and encouragement to be bolder when making decisions about the opportunities to pursue.

Planning a Compliant Tender Response

Every question that’s asked in a tender document will contain more than one layer, that is, several questions within the question. Look for the layers and you will produce more compliant answers and also get better results. In a session with my Master Class group this morning, we were talking about content planning for tender responses. This is a very important topic, but often one that people struggle to get their heads around.

When we're on a deadline and there's a lot of work to do, it is very tempting to jump straight into writing, but in fact, this is never going to give you the best result.

Planning is the essential step between creating your bid strategy and executing it through what you write in your proposal.  But even the word “planning” sounds as much fun as getting a root canal. It feels like it will slow us down and stop the momentum and the flow of ideas.

However, I look at planning somewhat differently. When I plan proposal content with teams, I find that it actually gives a really laser sharp focus to what we’re about to do.

It’s a bit like flying a plane. If bid strategy work is the preparation for take-off, and writing is cruising at altitude, then planning what happens just after take-off when the flight is still ahead of us. Many things are possible, but many things could still go wrong.  Planning gives us an opportunity to see them, and work out the bumps before they throw us off course.

Often in our haste to get a bid done by the deadline, we compile proposals rather than write them. We think: “okay, here's a question about quality assurance. I'm just going to copy paste my standard answer about quality assurance in here.” But questions are rarely asked exactly the same way each time. So take the time to identify the layers in the question that your answer needs to cover. And think of your standard content from past proposals as a reference library, not the finished answer.

Your Contract Delivery Team Is Your Primary Selling Team

The rise of procurement has fundamentally changed the way sales relationships are transacted. Your contract delivery team becomes your primary selling team as soon as a contract is signed. Clients are mentally marking your team on every interaction. And with so much contract communication done in writing, the risk of damaging a client relationship through poor communication is greater than ever before.

Contract delivery teams have a huge influence over how the customer sees not just your day-to-day performance, but how well you are managing customer communication, best practices and innovation over the life of the contract. Because they work at the coalface every day, team members are also in an ideal position to identify how to make more money and to reduce profit leaks.

Contract delivery teams usually contain a mix of technical and operational people, each of whom is very clever and knowledgeable in their own area of expertise. However, many of them don’t really think they can sell, or don’t see it as their job to sell.

Through working on bids and tenders with dozens of contract delivery teams in many different industries, I have seen first-hand how the lights go on when these smart people realise what an enormous contribution they can make to a winning bid. I am really passionate about seeing that effect last when they get back to their day job, and giving them the tools, the techniques and the confidence they need to not only deliver the contract with excellence, but to step up into their selling role.

How much more business could you retain, how would your reputation improve, and how much influence would you have with customers if your contract delivery teams communicated with more authority?

My Client Leadership Program gives operational, technical and front line delivery staff the confidence, clarity and communication skills to act as an effective selling team. Contact me if you would like a white paper with more information about this program.

“We Have a Quality Process for Bids, so Why Aren’t We Winning Any?”

When I talk to revenue owners who are responsible for leading bids and proposals, one of the frustrations they often mention is that there has already been a fair bit of effort expended to document their quality assurance process for bids. Often this involves multiple stages and toll gates and is meant to be followed rigidly for every opportunity that they pursue. Now, I'm not knocking process. Following a process is important to get a replicable result.

My question is —what result are you modelling your replicable process on?

One of the problems with bid quality processes is that the result that we're looking to achieve is an elusive one. A successful bid strategy is like a snowflake – no two are ever exactly the same. Bid strategy can’t be pinned down just by following a series of steps, particularly when those steps don't provide enough instruction to actually help people to do the tasks within the steps.

For example, I've seen bid quality processes which just say "Step number 23 - develop win themes." Okay, that's great as a headline, but what if your team doesn't have a process to develop win themes? What will tend to happen is that everybody sits around in a room and kicks around the reasons why they think the customer should choose them. This then ends up in the document as some kind of laundry list titled "Why You Should Choose Us". This is rarely effective.

Developing win themes for bids is a creative process —it's not about producing a widget to a certain standard or tolerance. It's about being able to recognise all the factors that are going to shape and influence the customers' decisions; particularly what they most value, what we can best deliver and what positions us best against competitors.

A quality process isn't enough to deliver a winning bid, unless there are also instructions, training and practice built in for the people who will actually be executing the process. Some big organisations do this very well, but there are many others that need help to be able to follow a quality process effectively.

These days, I very rarely work with organisations on routine bids where their staff haven't first been through my Persuasive Tender and Proposal Writing Master Class Program. There are many techniques in that program that help to fill in the gaps of the quality process and actually give people the tools that they can use to follow instructions like "Develop win themes."

The May Master Class Program sold out early, but we are now accepting enrolments for July.

Contact me if you would like a detailed syllabus and overview for the Tender and Proposal Writing Master Class.

Buyers Expect and Buy Innovation - Even in Prescriptive Markets

Last month I wrote a piece titled Why Innovation Matters to Your Most Important Customers.  While this statement is true, it doesn’t always feel that way. In some markets, where the buyer sets the KPIs, tells you what to do and how to do it, and even how much they are prepared to pay, the relationship feels prescriptive; like a boss and staff rather than customer and supplier. Service delivery teams are so focused on delivering day-to-day — and are constantly told that they can’t do anything else, because there’s no money in the contract to pay for it — that innovation feels like it’s unimportant.  This, however, couldn’t be further from the truth.

Recently the Federal government held a Red Tape Repeal Day, scrapping more than 9500 regulations and 1000 redundant pieces of legislation. In commenting on this initiative in The Age, Malcolm Maiden pointed out that not all red tape is created externally. We create our own systems and structures to deal with problems and bureaucracy, and don’t always dismantle them when they go away.

In my opinion prescriptive contracts, which contain plenty of red tape, are part of this problem.

Fortunately, buyers in some prescriptive markets are starting to realise that if they prescribe everything, they may not get what they really need — even though they will get what they have asked for.

A good example is the current recommissioning of the mental health and drug treatment sectors in Victoria, which are undergoing wide scale modification to better align service delivery with changes in community problems with drugs and alcohol.  Another is the government employment services market, which is highly prescriptive but needs to be flexible to accommodate the broader political agenda and Australia’s economic needs.

If you operate in a prescriptive market, remember that you’re competing for the attention of tired bureaucrats who are wading through dozens or maybe hundreds of submissions that all sound pretty much the same. Behavioural economics theory holds that we tend to give greater weight to highly memorable things (a concept known as vividness).  Suppliers who are innovative and who are able to paint a vivid picture of how they will provide solutions to long-standing problems are rightly seen as a breath of fresh air, and are far more likely to be rewarded than those that offer a business as usual approach.

Earning or Learning? Separating Proposal Development from Proposal Skills

Are you looking for help with an important bid? Do you want to improve your proposal development skills or processes at the same time? Here's why it's better to separate these two objectives. When people approach me for help with bids, proposals and tender responses, the most common form that the enquiry takes is this:

"Can you come in and work side by side with us on a bid so that we can learn from you?"

There are two questions here, and the answer to both is yes - but not at the same time.  Here’s why.

Steven Covey’s classic time management grid introduced us to the idea of tasks that are important or not important, and urgent or not urgent.

• Getting an important bid across the line is an important task that is also urgent.
• Building your skills in bids, proposals and tender responses so you can win more business, more often is important — but not urgent.

Urgent tasks will always take priority over non-urgent tasks.

When there is an important bid coming up, everybody's attention and focus is on how can we get the best outcome for that bid — including mine. Even when I come in fully intending that you and your team will learn from me — and even if that’s your intention too —everything tends to be subsumed into the bigger objective, which is to get your important bid across the line.

In my experience, proposal skills development is a systematic process of enquiry and reflection that is best built away from the furnace of bid deadlines.

That’s why I offer public and professional Tender and Proposal Writing Master Class Programs that deliberately takes participants away from their day job — either for a couple of hours a week in the public program, or a couple of days in the professional program —to get the best results.

To improve your outcomes from bids and proposals through learning and development, I recommend training at least one senior person from your organisation who is going to be responsible for strategy and leading bids, and at least one other person who will be doing the proposal development, management and writing. These people need to work together and to support each other.  I have trained many proposal teams through the Master Class program, with great results.  The next public Master Class starts on May 2 and enrolments close on April 18.  Contact me if you’d like an overview of the syllabus for this very useful program.

What Does It Really Take to Win Business through Continual Innovation?

Innovation is not a one-time thing – it’s an “all the time” thing.  Individuals and teams who keep thinking and keep innovating are always going to win more business than those that don’t. Bidding to provide services, in particular, is never going to be 100% transactional and all about price. It is always about something more. Buyers need help to navigate complex problems that weren’t conceived of a year ago — let alone 10 years ago — but some suppliers are still offering solutions that are well out of date. New solutions can come from anywhere; from a multinational in Texas to a small business from Australia.

For example, Birdon, a small-to-medium marine engineering company from Port Macquarie, was recently awarded a contract worth $A285m to supply the United States Army with 374 specialised boats.  Birdon won against global competitor General Dynamics in a four-year tender process. SmartCompany ran an interview with Birdon Group General Manager Iain Ramsay, in which he acknowledged innovation as the key to the bid’s success. Birdon had purchased an innovative marine propulsion system when it acquired another company, NAMJet, in 2011. Ramsay said  “Our boat design was superior to its competition… The innovation which went into it allowed us to win, even though we weren’t the cheapest on price.”

Innovation isn’t it just about the systems, products and services you build. It’s actually about having a process for continuing to generate improvement ideas.

There are formal, organisational innovation processes like the Ten Types of Innovation, and then there are things that we can each do individually to improve our ability to innovate. In an interview with emotional intelligence expert Daniel Goleman, Teresa Amabile — Director of Research in the Entrepreneurial Management Unit at Harvard Business School — identified the four key ingredients for continuous innovation by individuals as domain expertise; the ability to learn new things; creative thinking; and working hard. Domain expertise is about having a depth of knowledge and skill in the area you work in. Being able to learn new things — both inside and outside of what you do and know — will help with creative thinking and original ideas.  Hard work speaks for itself.

To me, this sounds like a pretty good recipe for career success. When innovation becomes a habit, you win, the team wins — and so does the customer.

Why Making Assumptions Could Just Land You A Winning Bid

One of the reasons why sales people who are trained in consultative selling methods can find it challenging to write bids and proposals is because the writing process lacks the feedback loop that they are used to. On the other hand, bidders who are successful in picking up new business through formal bids and tenders — even with prospects they’ve never met or spoken with before — are great at providing insight into the problems and issues the prospect is likely to be facing based on what they know about the clients that they are already doing business with. These assumptions, based on their expertise, are what form the core messages of their winning bid.

One of my favourite sales experts is Jill Konrath, who wrote the book Selling to Big Companies and who writes an excellent blog on sales. She also has a lot of great ideas about successful strategies for achieving cut-through with what she calls “crazy-busy prospects”, who just aren’t interested in educating suppliers any more.

In this video, Jill has posted the best and most succinct example I’ve seen so far as to why making assumptions works in sales.  It will only take 90 seconds to watch and Jill has thoughtfully provided a summary as well, so you can read it if you’re not in a position to listen.

Under the Pump with Bid Deadlines? Don’t Sacrifice Proposal Graphics

It’s a busy time of year in the proposals game in Australia, with many contracts that are up for renewal or set to change hands on July 1 going out to tender now. Even when you’re working to tight deadlines, it’s important not to sacrifice the quality of presentation for the sake of just “getting it done”. According to research conducted by 3M, and cited by bid graphics specialists 24 hour Company (USA), quality proposal graphics increase the likelihood of winning by 43%.

So how do you improve presentation and create graphics when you’re under-resourced and overstretched?

The good news is that there are plenty of free or low-cost DIY tools available which mean you don’t have to be (or employ) a graphic designer to get great-looking proposal graphics.

• The simplest and easiest way to get started is by using the Smart Art tools available in PowerPoint, which will have you creating simple charts and diagrams in no time. If you are going to use Smart Art, use the PowerPoint version, not the Microsoft Word one. The PowerPoint version seems to have more functionality and options.
• A step-up option is to explore the range of free or low-cost infographic creation tools available. Sarah James of Creative Bloq graphic design has a number of suggestions including  Vizualize, Easel.ly and Piktochart - http://www.creativebloq.com/infographic/tools-2131971
• Finally, if you’d like more design polish, go for customisable design templates  like those that can be found at www.getmygraphic.com (designed by 24 Hour Company, who specialise in graphic design for bids and proposals) or http://www.poweredtemplate.com/powerpoint-diagrams-charts/index.html

Visuals make process information much easier to understand, and have the added benefit of making information seem more concrete and solid and not something that you just made up out of your head.

At the very minimum, any time you’re talking about a process, methodology or sequence of steps, turn this into a diagram. Smart Art makes this easy and won’t take a lot of your time.

Happy DIY designing!

Feel Like Your Workload is Taking Over Your Life?

You’re definitely not alone. According to a report by Kinsey & Co, cited in The Age recently, professionals now spend 28% of their time, reading, writing or responding to email, and another 19 per cent tracking down information to complete their tasks. Communicating and collaborating internally accounts for another 14% of the average working week, with only 39% of the time remaining to accomplish role-specific tasks.

That’s 61% of your time getting lost in email and information.

Not surprisingly, this ratchets up the stress levels to an untenable level.  In a study by the Institute of the Future (California), 71% of professionals said they feel stressed about the amount of information they must process and act on while doing business and 60% feel overwhelmed.

Senior managers, sales leaders, front-line managers and technical professionals often tell me that writing is a core expectation of their job role these days.

Unfortunately, after your day has been spent going to meetings, talking to customers, managing staff, and going out to site, there isn’t a lot of time left. So when you need to write something that takes longer than a few minutes, it probably tends to get done after hours.  And I’m willing to bet that you absolutely hate being chained to your desk writing.

There is a way to write more effectively that is easy to learn and won’t take a lot of your time — in fact it will save you time and also help you get better results.

• The Persuasive Speed Writing Program will give you everything you need to write business documents that are twice as persuasive – in half the time you’re probably spending now.
• You will also learn how to get your best thinking out of your head and onto paper wherever you are, without being chained to your computer.
• You can learn how to do this in just two weeks.

This program starts on March 27 and enrolments close next week. For more information, go to http://www.winningwords.com.au/public-speedwriting/

Why Innovation Matters to Your Most Important Customers

Have you ever lost a bid or contract because the winner put up something different to what the buyer was asking for?  Then you lost to a competitor who was better at innovation. If you win almost everything you bid for, congratulations. It’s likely you are doing something innovative that creates enormous customer value and that your competitors haven’t yet been able to copy.

However, your current innovation won’t hold your market space forever.

Eventually it will become best practice in your market because it resets the baseline expectation of the customer.

Remember Palm Pilots? I used to have one of those. Palm Pilots, Pocket PCs and Blackberries were the first wave of the smartphone category. Some of these were available as early as the turn of the century (which makes them sound as old as they seem to us now). These early smart phones were an innovation that killed off the market for paper diaries.

The iPhone launched in 2007 and revolutionised the way we organise and live our lives forever.

But similar Android smartphones started appearing in 2008, and two years later they were everywhere. Apple’s iPhone innovation dominated the mobile market for a decent amount of time (in tech years) but things have changed. By the end of 2014, Samsung accounted for 32.3% of all smartphone shipments, while Apple came in at No. 2 with 15.5%. That means that Samsung now sells double the number of smart phones that Apple sells.

Continual innovation — not just continual improvement – is the key to holding an incumbency advantage in long-term contracts with business customers.

In their book Ten Types of Innovation: The Discipline of Building Breakthroughs, Larry Keeley, Ryan Pikkel, Brian Quinn and Helen Waters explain that innovation works best in teams, as no individual can possibly know enough to innovate by themselves. According to their research, the most successful innovators analyse the patterns of innovation in their industry and tackle the hardest problems first.   They emphasise that innovation isn’t about what easy for us — it’s about solving deep problems for our customers. 

I’ve seen first-hand that innovators who solve their customers’ most entrenched and difficult problems are more successful than anyone else when it comes to winning bids, retaining customers and growing revenue. So what are you innovating right now?